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Sr. Post - Award Grant Administrator, Team Lead - Georgetown University Medical Center
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Position Number: 5500753
Location: Washington, DC
Position Type: Business and Financial Management

Sr. Post - Award Grant Administrator, Team Lead - Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The School of Medicine is heir to the long and rich Catholic and Jesuit tradition of caring for the sick. From its inception, Georgetown has been committed to the pursuit of knowledge in service of the community. The Georgetown medical experience is centered in "cura personalis" - care for the psychological, spiritual, social as well as physical well being of the person. It lays the groundwork for the intellectual and ethical formation of physician healers committed to the clinically competent care of and the well being of their patients and dedicated to the health needs of the underserved in our society.

The Sr. Post - Award Grant Administrator, Team Lead assists faculty with the financial and compliance management of externally funded awards. The role of the Sr. Post-Award Grant Administrator (Team Lead) is to serve as the liaison and active partner between faculty and other university offices for award management. This position will facilitate the administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments for award financial management and award close-out. Reporting directly to their Cluster Research Administrator and serving in a leadership role within JORA, additional duties in include but are not limited to:

Grants Management and Administration

Prepare monthly reconciliations of all grant and contract expenditures via reporting functions in Georgetown's internal management system, GMS, and review with faculty, ensuring all charges are allowable, allocable, reasonable, and necessary; Process journal entries (PAAs) when needed.
Determine the need with faculty for effort adjustments, re-budgets, agreement modifications, and no cost extensions; and work with Grants and Contracts Administrator to negotiate those changes with the sponsor
Guide faculty through sponsor progress report preparation and help them navigate the sponsor's reporting system, ensuring all requirements are met.
Work with the Sponsored Projects Finance Office (SPFO) and faculty to close out all projects in a timely manner and in accordance with sponsor and university rules and regulations.
Review and approve all sub-award and consultant invoices before sending them to SPFO for payment.
Track and review cost-share commitments, salary caps, and F&A and fringe benefit rates for compliance with university and sponsor policies.
Work with faculty and SPFO to make sure all milestones and deliverables of the project are met, including both technical and financial reporting; and assist SPFO with audit requests as needed.
Assist the CRA in compiling information for Just in Time requests or other requests from sponsors in order to issue an award.

Professional Development and Other Activities

Stay abreast of issues and changes in research administration and the regulatory environment.
Design, maintain, and continually improve grant management resources - for example, templates, checklists, and sample materials - that will improve post-award administration.
Update and maintain SOPs as federal sponsor requirements change.
Develop training materials as needed to communicate changes in federal proposal development policies.
Work as a subject matter expert for post award financial management questions.
Promote team orientation and excellent customer service in a demanding, deadline-driven environment.

Leadership and Training Support

Support individual professional development activities, including the onboarding of new grants managers across the clusters.
Lead additional projects or initiatives to promote additional training opportunities, such as the development of online/Zoom trainings.
Promote team orientation and excellent customer service in a demanding, deadline-driven environment.

Subject Matter Expert

Act as primary contact for complex program projects and ensure post award processes, such as subaward invoicing, financial reports, and closeouts are completed in a timely manner.
Communicate any new updates, process changes, monthly reminders, or closeout information for GMS to the grants managers.
Assist in identifying issues and potential improvements with GMS reporting, and communicate to the Systems Manager and the JORA Director.
Provide guidance and interpretation on new federal policies, serving on the Grants Manager Workday committee.
Work closely with the Sponsored Projects Financial Operations office to determine systemic barriers and then addresses the issues to help with developing a more efficient relationship between the offices.
Run award reports as requested by campus leadership and/or consulting partners.

Requirements and Qualifications

Bachelor's degree; Master's Degree preferred
5-7 years of progressively responsible experience in a university or other non-profit grants management role
Knowledge of NIH funding mechanisms, including R01, P01, P30, T32 and foundation proposals
Flexible and adaptable to accommodate ongoing changes to internal and external policies
Capacity to establish clear priorities and multi-task in a high-volume setting
Ability to work quickly and effectively under pressure
Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report production, and a high level of proficiency in Excel
Proven experience with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management
Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities
Certified Research Administration (CRA), Certified PreAward Research Administration (CPRA) and/or Certified Financial Research Administration (CFRA)
Familiarity with Workday

Work Mode Designation

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Sponsored Project Management (as applicable)

The Sr. Post-Award Grant Administrator (Team Lead) will assist with certain post-award grant management tasks for certain PIs/departments, in collaboration with the relevant programmatic and departmental administrative staff. As such, the Grants Manager- Team Lead should be aware of the following University policies that are specified for GU positions with official grant manager of record responsibilities:

Employees that are the designated Department Financial Manager for Sponsored Projects are responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:

Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
Review salary distributions to ensure that they reasonably reflect employees' level of effort on projects. Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify ORS of significant variances;
Review the calculation of indirect cost recovery to ensure accuracy;
Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
Complete the Financial Status Report (FSR) worksheets timely and accurately; and
Ensure that payments to subrecipients are reviewed and processed in a timely manner.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$66,783.00 - $126,720.23

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Medical-Center/Sr-Post---Award-Grant-Administrator--Team-Lead---Georgetown-University-Medical-Center_JR18415