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Proposal Specialist - Georgetown University Medical Center
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Position Number: 5588265
Location: Washington, DC
Position Type: Sponsored Programs, Grants, and Contracts

Proposal Specialist - Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

As a top academic health and science center in the United States, Georgetown University Medical Center seeks to provide, in a synergistic fashion, excellence in education - training physicians, nurses and other health care professionals, as well as biomedical scientists - and cutting-edge interdisciplinary research collaboration, enhancing our basic science and translational biomedical research capacity in order to improve human health. Emphasizing service, we are dedicated to the Catholic, Jesuit principle of cura personalis - "care of the whole person." Our partnerships with organizations in the region strengthen our work and expand its reach.

The Proposal Specialist provides pre-award support to faculty, postdoctoral fellows, and graduate students in all aspects of proposal development, application, submission and award setup. A major focus of the position is the preparation of proposal submissions for federal and non-federal funding mechanisms. This position supports the researchers of the basic science or clinical science unit, each of which includes several departments within GUMC. The Proposal Specialist is responsible for pre-award activities, such as identifying, organizing, facilitating, and submitting the development of new, resubmission, and competitive renewal research proposals for all grants and collaborative opportunities with other institutions. Additional responsibilities include but are not limited to:

Administrative Management of Proposal Submissions

Communicate with Principal Investigators in their portfolio on upcoming funding opportunities.
Track pending proposals and communicate details on the deadline to JORA leadership.
Obtain RFA, Program Announcement, RFP, and other solicitations, and highlight the terms, conditions, application guidelines, eligibility, and format to ensure that application addresses all items listed.
Provide high-touch customer service to ensure proposals are submitted on-time and that they meet the sponsor and university requirements.
Collaborate with other institutions or organizations to obtain necessary documentation for consortium arrangements.
Organize and coordinate the compiling of the biosketches and Letters of Support, providing a review to ensure all documents are compliant.
Help to create eRA Commons user accounts if needed for the proposal.
Complete the internal routing request in GU-Pass, tracking the proposal through the internal routing process and ensuring Study Specific Disclosure Forms (SSDFs) are completed by all key personnel.

Development of the Proposal Budget

Work with the Principal Investigator directly to create the proposal budget by calculating personnel salaries and fringe, capturing all non-personnel costs and ensuring F&A costs are accurate.
Compare the sponsor budgetary requirements with the draft budget to ensure it is compliant.
Provide support on the development of the budget justification.
Work with subrecipient institutions on the development of their budget, ensuring it coordinates with the direct cost limits set by the PI.
Identify cost sharing requirements and provide cost share budget as needed for letters of support and/or cost sharing approvals.
Work as a subject matter expert for budgetary questions.

Post Submission & Other Activities

Provide assistance with Just In Time requests, including the development of Other Support.
Route Other Support through GU-Pass and/or DocuSign.
Assist with the development of proposal development templates, including Facilities and Resource Sharing Plans.
Update and maintain SOPs as federal sponsor requirements change.
Develop training materials as needed to communicate changes in federal proposal development policies.
Meet with Principal Investigators one on one to discuss research interests and potential funding opportunities, creating Pivot funding searches if requested.
Promote team orientation and excellent customer service in a demanding, deadline-driven environment.

Work Interactions
Proposal Specialist reports directly to the Proposal Development Manager. The Proposal Specialist works closely with other staff members in RDS, the Office of Sponsored Research (OSR) and other collaborating offices to ensure that proposals are complete, accurate and in compliance with sponsor and institutional regulations, policies and guidelines.

Requirements and Qualifications

Bachelor's degree
4 - 6 years of research Administration experience
Expertise in electronic grants submissions through Grants.gov and other electronic portals
Familiarity with all components of NIH and DOD grants and contracts
Experience with NIH funding mechanisms, including R01, P01, P30, T32Excellent verbal and written communication skills, organizational skills, and ability to function in a fast-paced academic setting
Certified Research Administration (CRA) encouraged

Work Mode Designation

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Medical-Center/Proposal-Specialist---Georgetown-University-Medical-Center_JR18789-1